Getting the Best from Realtime Court Reporters

Court reporters providing realtime translation at depositions or in court are highly trained professionals, but even highly trained professionals perform better when they are prepared for the task at hand and have the help of those around them.

In order to help the realtime court reporter prepare for your assignment, and in return provide you with the most readable translations possible, prior to the deposition or trial you should supply the realtime court reporter with the following:

1. Style/caption of the case

2. Names and contact information of all counsel involved

3. List of proper names and any case-specific terminology

While at the deposition or trial:

4. Speak clearly.

5. Don’t speak when someone else is speaking; admonish the witness to do the same.

6. Don’t speak too fast; if you do, you may notice the translation lagging behind. Slow down.

7. When possible, use the same real-time court reporter/firm throughout discovery and/or trial; translation rates improve as court reporters become familiar with the case and its terminology.

And remember:

8. Know what realtime software the court reporter will be providing and become familiar with its end-user capabilities so as to maximize your efficiency.

For realtime depositions in Kentucky, think Taylor Realtime Court Reporters.Kentucky Realtime Court Reporters Deposition iPads

Taylor Realtime Court Reporters iPad

Write it Down!

Court Reporters, Get it Right! 

After the deposition, a court reporter usually asks, “Would you like a large transcript, condensed, E-transcript, E-Transcript only, or would you like all of the above?”
The first attorney may say, “I’ll take a large transcript, a condensed transcript, and an E-Transcript.”
The second attorney may say, “I’ll take a large transcript only, but call my assistant, Gina, and see if we take an E-Transcript, too.”
That’s just the first two transcript orders and you’ve got three more orders to go.   If you want to save yourself a few calls later for “clarification,” or because your memory “just isn’t what it used to be” WRITE IT DOWN!
If an attorney tells you he’s changed firms or he has a new address, don’t rely on your memory.  By the time you get around to scoping and proofing the deposition transcript, there’s a good chance you’ll have forgotten what was said and then you’ll have to spend (waste) time researching the answer.  If you want to save yourself time and aggravation, WRITE IT DOWN!
Let’s say there’s a trial date at the end of the month, but there’s a mediation in two weeks.  They’d like the transcript by the 10th.  You think you’ll never forget that date because you’ve got a lot of work to do between now and then, sync the video to the text and upload the video and synced transcript to your online repository.  Keep yourself on track as the days zip by, know the date its due – WRITE IT DOWN!
In these days of information overload, rush transcripts, and production demands, it’s easy to forget something, but there is one way to cut down on errors, and it’s easy enough – WRITE IT DOWN!


Court Reporting – The Joy is in the Journey

As a court reporter and deposition videographer with Taylor Court Reporting Kentucky, our clientele is diverse.  I often find myself on the road, traveling more miles than I care to think of. I don’t mind too much though, I really enjoy the freedom that comes with being a working freelance court reporter or deposition videographer. I just pack up my car with my machines, soft drinks, snacks, and if need be, lunch. I have my radio, CDs and GPS to keep me company

I live and work in Kentucky. As a matter of fact, our office covers all of Kentucky so, as I said, I’m on the road for miles and miles at a time. I’ve got a Toyota Camry Hybrid and that does help the cost of filling up my gas tank, but the road is always before me, I’m either coming or I’m either going.

Kentucky is a beautiful state, the Bluegrass State they call it, and it’s no wonder, when the tall grass of horse country blows in the cool breezes of spring and summer in waving fields of blue and green.  Kentucky is a diverse state, big ciities, small towns and miles and miles of state roads surrounded by woodland and farmlands. Deer Crossing and Falling Rock signs abound, so you have to keep an eye out.  But that’s not what this court reporter and deposition videographer keeps an eye out for. This Kentucky court reporter keeps an eye out for barns, quilted barns, to be exact.

If you don’t know, or have never seen one, a quilted barn is not a fabric barn, or even a barn covered by fabric, it’s a barn, typically an older or historic barn with a square-shaped sign that’s been painted in the pattern of a quilt block, and made for display on the side of a barn.  They’re typically colorful, geometric, and eye candy to anyone driving on a country road.

“There, there’s one,” I’ll say to my videographer or court reporter companion as we drive along the winding back roads of Kentucky on our way to take a deposition, hearing, or arbitration.  We make a mental note of where we spotted the quilt barn and hope there’s still enough daylight left as we leave the deposition to stop, get out, and take a picture of our hidden treasure, or treasures, if we’re lucky enough to spot a few that day.  Yes, I’ve gotten out in the rain, pulled up in a stranger’s drive, to get the picture of my artwork on a barn.

My court reporting firm, Taylor Court Reporting Kentucky, covers the entire state, and most drives are good, but some are better than others.  There’s nothing like seeing one, two, three, or a whole trail of quilted barns to bring a smile to my face and make the ride an adventure.

If you’d like to learn more about my travels and Kentucky quitled barns I see, please watch these youtube videos to see some of what I’ve been lucky enough to see as I travel the back roads as a Kentucky Court Reporter.

     Barn Quilts Dot the Bluegrass

    Kentucky Barn Quilts


Thirty Minutes Early or You’re Late

That my husband is an attorney makes sense.  If he were a doctor, I might be a nurse.  But my husband is not a doctor, he is a litigator, and as such, he attends depositions regularly, mostly starting at 10:00 a.m. and 2:00 p.m., but this past week he had a doctor’s deposition set for 5:00 p.m.  He arrives to this deposition in plenty of time to read over and highlight a previous deposition in the case and say hello to plaintiff’s counsel, the scheduling attorney, and the court reporter.   By now it’s 5:00.  The nurse says the doctor’s ready.  Counsel and the court reporter are ready, but where, oh, where is the videographer?

The doctor says he’s got some dictation to do, and since everyone is there, and with a trial date looming, they agree to wait fifteen for the videographer.  The court reporter, who hired the videographer, is now red-faced and on the phone frantically trying to find out where he is.  She can’t reach him, and she says, “Doesn’t he know,” meaning the videographer, “if you’re not fifteen minutes early, you’re late?”  My husband didn’t say anything as he thought to himself, “That’s not the way my wife runs her court reporting & video deposition firm.” 

Well, the videographer never did show, so plaintiff’s counsel decided to proceed with just a written record of the deposition and forget about the videographer.  I’m sure glad I’m not that videographer right now.  Things happen, don’t get me wrong.  I don’t know enough of the facts to place blame anywhere, but once a trust like that is broken; it’s mighty hard to get back.

Taylor Court Reporters Kentucky has a different policy about when our court reporters arrive on the job.  Our policy:  Court reporters arrive thirty minutes prior to the scheduled start time of any deposition, earlier if necessary and our videographers arrive sixty minutes early.  Both court reporters and videographers arrive early in hopes of getting into the deposition room so they can assess their surroundings and set up their equipment in an orderly and unrushed fashion.   Court reporters and videographers work with many electronic components, all having wires, plugs, ports, and switches, and each one requiring on-site troubleshooting from time to time.  

So next time you set a deposition with Taylor Court Reporting Kentucky at any of the locations we cover, expect to see us on the job thirty or sixty minutes early, and if you don’t see us, ask the receptionist.  Chances are we’re already in the deposition room setting up, running a test and getting ready to begin. 

Schedule with Taylor Court Reporting Kentucky – we’re there and ready to go when you are.

10 Reasons To Download the E-Transcript Bundle Viewer

  1. RealLegal E-Transcript is used by more than 70% of the court reporting industry.
  2. RealLegal E-Transcript technology is the benchmark for electronic transcripts and the standard delivery format for litigators nationwide.
  3. E-Transcript files ensure page and line integrity, allowing for custom formatting.
  4. E-Transcript offers the security of a tamper-proof, electronic signature.
  5. The E-Transcript Bundle Viewer is FREE.
  6. Unlike other formats, E-Transcript files are also compatible with West LiveNote, West Case Notebook and other popular litigation software.
  7. After you download the E-Transcript Bundle Viewer once, you can open any RealLegal E-Transcript file you receive.
  8. The E-Transcript Bundle Viewer reads PTX and PTZ files.
  9. With your E-Transcript Bundle Viewer you can receive and view PTZ files with hyperlinked exhibits, OCR-generated alphabetized wordlists from each exhibit page, view your videos with synchronized text, and easily create your own video clips for presentation to a jury, mediator, client, or member of your team.
  10. You can use the iBinder online repository to view your transcripts, exhibits, and videos anytime and anywhere you have an Internet connection.


Download the E-Transcript Bundle Viewer from Thomson Reuters today!